Privacy Policy
This Privacy Policy explains how we collect, use, share and safeguard personal data when delivering recruitment, Proven Pathway and consulting services.
1. Who we are
Formulate IT Oy
Business ID: 3560782-2
Hermiankatu 6 C, 33720 Tampere
Primary Contact
Email: timo.jokinen@formulateit.eu
Phone: +447510960789
We act as a data controller for client, candidate and site visitor data. An EU representative may be appointed if required; details available on request.
2. At a glance
| Category | Examples | Primary Purpose | Legal Bases |
|---|---|---|---|
| Candidates | Contact info, CV, skills, work history, preferences, right‑to‑work docs | Role matching, process management, compliance | Contract, Legitimate interests, Legal obligation |
| Clients | Contact details, role requirements, correspondence, billing data | Service delivery, relationship management, invoicing | Contract, Legitimate interests |
| Visitors | IP, device, usage analytics, form submissions, cookies | Site performance, security, optimisation | Consent (non‑essential), Legitimate interests |
3. Personal data we collect
Candidates
- Identity & contact details
- CV & skills profile
- Preferences & availability
- Interview notes
- Right‑to‑work documents
Clients
- Business contact details
- Role / project specifications
- Communications & notes
- Contract & billing info
Website visitors
- Usage analytics & telemetry
- IP & device metadata
- Form submissions
- Cookie identifiers
4. How we collect data
- Direct: applications, forms, calls, emails.
- Third parties: job boards, LinkedIn, referrals.
- Automated: site analytics, cookies, technical logs.
5. Why we use data & legal bases
| Purpose | Activities | Legal bases |
|---|---|---|
| Recruitment & matching | Profile review, screening, presenting candidates | Contract; Legitimate interests |
| Service delivery | Engagement management, client updates | Contract; Legitimate interests |
| Improvement & analytics | Usage metrics, performance tuning | Legitimate interests; Consent (analytics) |
| Legal & compliance | Right‑to‑work checks, audit records | Legal obligation |
| Marketing & comms | Updates, insights, role alerts | Consent; Legitimate interests |
6. Retention
We keep data while there is a legitimate relationship or interest. Candidate profiles are retained to support future opportunities; you can request deletion anytime.
8. Marketing communications
Sent only if opted‑in or directly relevant to an existing client relationship. You may unsubscribe at any time using provided links or by contacting us.
9. Your rights
- Access & rectification
- Erasure & restriction
- Portability
- Objection (incl. marketing)
- Withdraw consent
- Complain to supervisory authority
- Transparency of processing
- Right to be informed
Request: timo.jokinen@formulateit.eu. Response target: 1 month.
10. Security
Layered controls: access governance, encryption-in-transit, monitored infrastructure, least privilege, staff awareness. No system is absolute.
11. Third‑party links
External links may appear. We do not control external privacy practices; review their policies before sharing data.
12. Children
Services not directed to under‑16s. We do not knowingly process such data; contact us if you believe otherwise.
13. Updates
Material changes will be posted with a new revision date and, where appropriate, notified directly.
14. Contact
Email: timo.jokinen@formulateit.eu
Address: Hermiankatu 6 C, 33720 Tampere, Finland
Phone: +447510960789